Time-saving tips for Microsoft Word

By Samantha Cordell | August 21, 2018

 

1808_msWord_s786053890_1200wDecades after it began, Microsoft Word remains one of the most popular applications for business

These tips may seem straightforward, but over time they can make a big difference in helping you work faster...

Microsoft Word remains one of the most popular and user-friendly apps for business. It is compatible with both Windows and Mac and can be used to create a wide array of business documents. While millions of people use Word every day, most don’t know how to maximize its potential. And since it is constantly being updated, you need to check out these tips that will help you save time.

Edit simultaneously

You and your colleagues can now edit the same Word document at the same time. Just save yours in the cloud on OneDrive, click Share, then send the link to your colleagues. You’ll even be able to see them editing in real time.

Continue your work with Word Online

Don’t have the Word app on your computer, tablet, or smartphone? Go to word.office.com, sign in with your Microsoft account, and open Word Online, the browser version of Word. By clicking the blue Share button, your colleagues can access your document using Word Online or the Word app, which means anyone with the link and an internet connection can jump right in

Keep editorial control

With the Track Changes function, Word monitors all the edits that everyone makes to your document so you can go through the changes and accept or reject them accordingly.

To turn on Track Changes, click on the Review tab then select Track Changes. When reviewing a colleague’s edits, you have control to click on Accept or Reject as you see fit.

Format the easy way: Write first, format later

The Style Gallery in Word makes it easy to format your document, despite the huge number of font types, sizes, colours, and effects to choose from. After finishing writing and editing your document, click the Home tab and you will see the Style Gallery prominently on top. Select the appropriate Headings in the font, size, and colour that you like, and change any other text in any way you like -- just make sure you don’t make any changes to the actual content that’s already been edited!

Insert photos faster, more conveniently

No need to open your browser to look for photos for your document. Just place the cursor on the area where you intend to insert the photo, click on the Insert tab, select Online pictures (type “clip art” on the search box if that’s what you need), select a photo, then click Insert.

Edit a PDF file

Click on the File menu, select Open, and choose Browse. Highlight the PDF you want to edit, then click Open. Word will convert files to the new format using text recognition, so double-check if the conversion is correct. Make the appropriate changes, then click File, then Save As, then Browse. A “Save as type:” dropdown menu will appear at which point you will choose “PDF” then click Save.

Do you have any questions?

Diamond's Business Technology Managers and technicians are available to help you get the most from your applications. Give us a call on 1300 307 907 or contact us via the form below.

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 Published with permission from TechAdvisory.org. Source.

TAGS: Tech Trends and Tips, News and General, Business Technology Consulting

About Samantha Cordell
Samantha Cordell

It is not surprising that our Head of Marketing, Samantha (Sam) has spent most of her (nearly) 30-year career in the IT industry. Sam studied a combination of computer science and marketing at the University of New England. Her dynamic, energetic and pragmatic style lends itself perfectly to tech. With a background working with major players such as Microsoft, Intel and Cisco Systems, Sam is energised by driving meaningful marketing outcomes for industry leaders.