Office 365 gets AI productivity boost

By Peter Lambert | September 25, 2018

1809_AI-in-O365_s566888527_1200wMachine learning is all the rage nowadays, and few vendors are providing as many solutions powered by this new technology as Microsoft does. Office 365 includes “intelligent” functionality for analysing your employees’ time and coaching them on how to use it more efficiently.

What is MyAnalytics?

MyAnalytics apply machine learning technology to your employees’ Office 365 data. By utilising extremely powerful computing processes to analyse huge blocks of information, MyAnalytics can uncover trends and correlations that may be too complex for human discovery.

Every day, Office 365 users create several thousand new data points across Microsoft’s productivity suite, and there’s a lot of potential to rearrange meetings, project goals, and employee tasks to increase efficiency.

The most obvious improvement is with Outlook calendar. MyAnalytics tracks how much time you’re spending with each person in your office as well as the time you’re investing in specific projects. After sufficient information has been gathered, your Office 365 dashboard will begin coaching you on how to organise meetings and project goals based on your habits and past successes.

How can it improve your office?

Have you ever worked on a huge project that required multiple contributors? Did you all meet regularly to update each other? Users who add contacts — from both inside the company and out — and projects to MyAnalytics get reminders to stay in touch with co-workers most vital to project completion.

Every metric tracked by MyAnalytics can be shared with your team to make sure everyone is on the same page. So MyAnalytics is more than just a motivational tool, because sharing these metrics allows your team to identify bottlenecks and trends to smooth the workflow process.

Response time is another key metric your employees are probably only vaguely aware of. MyAnalytics calculates average email response times — both from you and from contacts — to identify what time of day you’re best at communicating, and how you can adapt your schedule to get more work done in the same amount of time.

Privacy concerns

One of the greatest things about MyAnalytics is that it doesn’t introduce any new privacy concerns for business owners. All the data it uses to create customised coaching and advice is publicly available to everyone at your business — via calendar appointments, email content, and message timestamps. The only difference is that Microsoft is lending you the previously prohibitive computing power to sift through all of it.

Availability

This wonderful new tool comes with any Enterprise E5 plan, but can also be added on to E1 and E3 Enterprise plans for just a few dollars per month.

Increasing employee productivity is never as clear cut as it is with MyAnalytics. Install a solution, follow its advice, and start brainstorming about what to do with all your extra time. We’ve got plenty of other great solutions for streamlining your business processes — call us today to find out!

Can you get MyAnalytics with your Office 365?

Your Business Technology Manager can assist with moving you to an Enterprise Office 365 tenancy, and add MyAnalytics to your E1 or E3 subscriptions.

Give us a call on 1300 307 907 or contact us via the form below.

Contact us today

 

 Published with permission from TechAdvisory.org. Source.

TAGS: News and General, Business Value, Infrastructure Solutions, Tech Trends and Tips

About the Author
Peter Lambert

Presales Consultant, Carrier Solutions Specialist & Security Blogger @ Diamond IT - I have over 25 years of experience in Information & Communications. My range of skills is diverse and includes extensive experience in desktop solutions, server and network presales and administration, VOIP phone systems, journalism, creative writing, technical writing, digital videography and audio visual streaming. I hold a Certificate IV in Training and Assessment, and I am an experienced classroom trainer and course coordinator. I hold an Advanced Diploma in Network Security, a Diploma in Network Administration, and a Certificate IV in Networking. I am a Cisco Certified Network Associate (CCNA) and Microsoft Certified Solutions Associate (MCSA).