Boost your workplace's PC productivity

By Peter Lambert | January 7, 2019

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We all want to become more productive. Business gurus always emphasise the importance of time management and taking breaks to avoid burnout. But aside from motivating yourself to work more efficiently, there are plenty of tools that increase your daily output. If you use a computer all day, check out these productivity-boosting tips.

Monitor productivity levels

Start by tracking how much work you complete on an average day. There are useful apps for this such as Google Chrome Extensions like RescueTime, which record your most frequently visited sites and track how much time you spend away from your computer. Running the app will provide you with a productivity rating and a detailed log of how you spend your time at work.

If you discover you’re wasting a huge portion of your time on social networking and other productivity killers, you’re more likely to make conscious adjustments on how you manage your time.

Get rid of clutter?

You can also decrease distractions and increasing output by deleting old files, uninstalling unused programs, and organising documents into appropriately labelled folders. This makes files easier to find and improves your computer’s performance.

As for the clutter in your email inbox, Gmail and Outlook both have features that filter out unimportant messages. Simply enable Priority Inbox on Gmail or Clutter on Outlook to get a clean, spam-free inbox.

Block time-wasting sites

Visiting non-work-related websites hinders productivity. A quick five-minute break to check your Facebook feed may not seem like much, but a few of those per day add up to a lot of time.

If you and your employees have trouble staying away from social media sites like Facebook, Instagram, and Twitter, it’s a good idea to block access to them using URL filters.

Alternatively, you can use apps like StayFocusd or Strict Workflow. These allow you to set a limit on how long and how many times users can visit non-work-related sites.

Stay on track with to-do lists

To-do lists help you break down large projects into manageable, bite-sized tasks. Crossing things off the list is surprisingly satisfying since it gives you and your employees a sense of accomplishment and total visibility of your progress.

You can choose from a wide variety of digital to-do lists like Google Tasks or Trello. These platforms allow you to set deadlines for small tasks and write clear instructions for each. What’s more, they’re incredibly easy to use and are great for keeping track of your workflow.

Use keyboard shortcuts

Mastering keyboard shortcuts will make it easier to perform simple functions. There are more than a hundred useful shortcuts, but some that you should always keep in mind are:

Ctrl + C, Ctrl + V, Ctrl + X – to copy, paste, and cut selected items
Ctrl + Z – to undo changes
Ctrl + T – to open a new tab on your web browser
Alt + Tab – to switch between open windows
Alt + F4 – to close the program
For many more like these, take a look at this list of advanced shortcuts for Windows.

In this digital age of short attention spans, focus is key to achieving business success

Talk to our Business Technology Managers

Our Business Technology Managers (BTMs) are here to assist you in all aspects of productivity in your workplace. 

Give us a call on 1300 307 907 or contact us via the form below.

 

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 Published with permission from TechAdvisory.org. Source.

TAGS: Tech Trends and Tips, News and General

About the Author
Peter Lambert

Presales Consultant, Carrier Solutions Specialist & Security Blogger @ Diamond IT - I have over 25 years of experience in Information & Communications. My range of skills is diverse and includes extensive experience in desktop solutions, server and network presales and administration, VOIP phone systems, journalism, creative writing, technical writing, digital videography and audio visual streaming. I hold a Certificate IV in Training and Assessment, and I am an experienced classroom trainer and course coordinator. I hold an Advanced Diploma in Network Security, a Diploma in Network Administration, and a Certificate IV in Networking. I am a Cisco Certified Network Associate (CCNA) and Microsoft Certified Solutions Associate (MCSA).