6 ways Microsoft Flow will transform your workplace

By Peter Lambert | October 11, 2019

1909_flow_i830863008Do you have Office 365 and have not yet used Microsoft Flow?

Flow is one of the many features added to the Microsoft Office 365 suite in the last few years that is not as well known as the traditional desktop stalwarts such as Word, Excel, Outlook and PowerPoint.

If you've not yet tried Flow, we recommend you do - it's an automation application that connects existing Microsoft and 3rd Party applications through simple actions using "Connectors".

See why Connectors are the glue that allows your applications to work together through MS Flow further down in this article.

6 ways Microsoft Flow can transform your workplace

  1. Time management/savings - have Flow assist with onboarding and offboarding approval tasks through IT, Payroll and logistics departments.
  2. Staying informed - get immediate, delayed or journalised notifications via triggered events. These can be email, desktop notifications, SMS's or social media messages.
  3. Little life improvements - be notified if it's going to rain on the weekend, so you can plan a visit to the beach, shopping mall or mowing the lawn. Keep up to date with the stock market or your favourite sports team.
  4. Data management - have records in your databases updated automatically from trigger events, or have files saved or created automatically when Flows are triggered.
  5. Social media management - respond automatically to messages, or trigger responses depending on sentiment analysis of the content.
  6. Cross-platform integrations - coordinate between organisations running competing platforms such as Google Docs and Office365.

More about Microsoft Flow...

Flow is one of those applications where its uses are (almost) only limited by your imagination. The only caveat is if the application you're seeking to integrate is supported by one of the current 275 connectors available. More connectors are being added regularly, so if your favourite application doesn't have a connector yet, it may soon - or if you are feeling adventurous Flow also supports custom connectors you can write yourself.

Flow is a cloud-based application that provides process automation and connects multiple applications. Flow can do either or both of these things as part of the same task. 

As an example of where Flow does both automation and connection, an email sent to a mailbox can trigger a Flow that will update a Microsoft Dynamics 365 database (and hence any integrated dashboards and reports), and at the same time add an entry in MS teams to record the change event.

 

Flow's Connectors bring it all together

Connectors are the plumbing you use to link your productivity applications and tools to Flow, and through Flow to each other. Some examples of popular applications with connectors include:

Microsoft Teams: Along with its competitor "Slack", "Teams" is a team collaboration tool that includes VoIP, chat, discussion channels similar to social media, file storage and more.

Wunderlist: An independent to-do list and job tracker now owned by Microsoft

OneDrive: OneDrive (and OneDrive for Business) is a popular cloud-storage app and a competitor for Dropbox and Google Drive. All of these applications have Flow connectors available.


Flow can transform your organisation

Whether you need our assistance to use Flow to automate your existing systems or need Flow as part of a broader system, our Software Development team is ready to assist you in getting the most out of using Microsoft Flow.

To have Microsoft Flow to give your organisation a competitive edge, call us today on 1300 307 907 or contact us via the form below.

 

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About Peter Lambert
Peter Lambert

Marketing specialist and technical blogger @ Diamond IT - I have over 25 years of experience in Information & Communications systems. My range of skills is diverse and includes extensive experience in desktop solutions, server and network presales and administration, VOIP phone systems, journalism, creative writing, technical writing, digital videography and audio visual streaming. I hold a Certificate IV in Training and Assessment, and I am an experienced classroom trainer and course coordinator. I hold an Advanced Diploma in Network Security, a Diploma in Network Administration, and a Certificate IV in Networking. I am a Cisco Certified Network Associate (CCNA) and Microsoft Certified Solutions Associate (MCSA).