Help yourself with these Office 365 tips

By Samantha Cordell | May 3, 2019

1905_laser_pointer_i533275515Need help getting some work done? Microsoft constantly releases new Office 365 features that can give you an edge over the pile of work on your computer. With some of the new Office 365 features, you can Skype over a document with your coworkers, plot charts into Excel with ease, and even sign for a document electronically with any device. So treat yourself and use these features to increase your productivity in the workplace.

Simultaneously edit a document with other people

With Office 365, people can work together on any Word, PowerPoint, or Excel document in real time. This means multiple people can edit a document and figure out what changes have been made and who made them.

So if your employees are still creating documents by themselves, sending them over to their coworkers by email, and silently waiting for a reply, then this Office 365 feature can help cut down on unnecessary email waiting time.

Skype over a document with your coworkers

In addition to being able to work together on a single document, you can also verbally discuss the edits over Skype. This application lets you talk to everyone who is working on the document with a simple click of a button. You can also keep talking to your coworkers even after you’ve left the Office document session.

Link to files, don’t attach them

Is the file you’re sending too big? With the business editor of Office 365, you won’t have to worry about compressing your documents before sending them over email. You can simply copy a link to the cloud file in your email and people with access to the link can immediately begin editing.

Let Bing find presentation images for you

Sometimes you just need that second opinion when you’re picking images for your presentation. That’s where Office Sway comes in. Basically, the application employs Bing image search to locate possible images that you can use for your presentation based on the words in the document.

Laser pointer mouse icon

Forgot your laser pointer on the day of your presentation? Simply go into presentation mode and hold Ctrl and the left mouse button to replace your cursor with a laser pointer.

Change your electronic scribbles into text

This OneNote feature allows you to convert your electronic scribbles into text in just a few steps. Simply choose the Lasso Select tool, circle the area you want edited, and click the Ink to Text option.

Electronic signatures

Printing out a document to sign it and then scanning it back to digital format is a bit outdated. With the Docusign app, you can set up your own electronic signature and sign documents easily from any device.

Create Excel charts with ease

Office 365 has built in new features that will allow Excel to better present and format your data. Simply select the cells that you would want in a graph or table, open the Quick Analysis tool, and pick how you would like to visually represent your information. Voila! Instant chart.

Turn data from Excel into a map

Provided that your data takes note of geographic locations, the Power Map feature can immediately distribute your recorded facts and figures over a 3D map.

Create and convert PDF Files

You have a variety of choices when it comes to creating PDF files from Word documents. Exporting your Word documents into PDF files can be done by going to File > Export > Create PDF/XPS. You also have the option of saving just a portion of a file by indicating the pages you want to be converted into a PDF.

On the other hand, if you would like to edit a PDF, just open the file as a Word document. From there, you can copy and edit any content, images, or diagrams.

Need help with applications & integration?

Consider utilising some or all of these features to make the most out of Office 365 and make your life a bit easier

You can further leverage your Office 365 subscription by integrating your siloed data into a scalable and effective data system.

Our software development team are specialists in integrating your data and storage systems to get maximum productivity from your data. If you need advice on your data systems, give us a call on 1300 307 907 or contact us via the form below.

 

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 Published with permission from TechAdvisory.org. Source.

TAGS: Tech Trends and Tips, Business Value, News and General

About Samantha Cordell
Samantha Cordell

Group Marketing Manager @ Diamond IT - Samantha (Sam) fell into the IT Industry after studying a combination of computer science and marketing at Uni, starting in Operations with the now decentralised Cabletron Systems. Over the next 20 years Sam undertook various marketing roles within Intel, Microsoft and Cisco Systems before moving to Newcastle for a sea-change working for Wine Selectors. “Not able to stay away from the IT Industry I jumped at the chance to join the Diamond team. I am excited to drive the marketing strategy for Diamond’s range of services including Managed Services, Software Development and Telecommunications.”