Intranet sites are becoming increasingly popular among businesses, and for good reason. A well-designed intranet can greatly improve communication and collaboration among employees, and streamline a multitude of business processes.
Intranet sites provide employees with a centralised location to access information, share documents, and connect with colleagues, while reducing errors, and enhancing the overall employee experience, maximising productivity and engagement.
Microsoft SharePoint is one of the most popular platforms for creating employee intranet sites, and in this blog, we'll discuss the top 5 best features that make it a great choice for Australian businesses.
5 features of Microsoft SharePoint that can maximise productivity
1. Document Management
SharePoint allows for centralised storage and the management of documents, making it easier for employees to access and collaborate on company files from any device. This can help reduce the need for employees to constantly email documents back and forth, saving time and increasing efficiency. In addition, SharePoint offers robust version control, so employees can see the latest version of a document and track changes made by other team members.
2. Customisable Workflows
SharePoint's workflow capabilities allow businesses to automate processes and streamline workflows. This can help ensure that tasks are completed in a timely and consistent manner, reducing the risk of errors and increasing overall efficiency. Workflows can be easily customised to fit the specific needs of your business, and can be set up for tasks such as document approvals, task assignments, and more.
3. Improved Communication and Collaboration
SharePoint includes several tools that make it easier for employees to communicate and collaborate with one another. For example, the platform includes a news feed where employees can post updates, and a discussion board where team members can share ideas and ask questions. In addition, SharePoint also offers real-time co-authoring, allowing multiple employees to work on a document at the same time.
4. Customisable User Interfaces
SharePoint allows businesses to create custom user interfaces that are tailored to their specific needs. This can include custom branding, custom navigation menus, and custom web parts that display specific information. This can help create a more engaging and user-friendly experience for employees, making it easier for them to find the information they need and stay connected with the rest of the team.
5. Mobile Accessibility
SharePoint is designed to be accessible from anywhere, including mobile devices. This makes it easier for employees to stay connected and productive on the go. Whether they're working from home, on the road, or in a remote office, employees can access their intranet site and all of its features from their smartphone or tablet. This can help improve productivity and ensure that everyone stays connected, no matter where they are.
Create your employee Intranet site today
SharePoint is a powerful platform that offers a wealth of features that can help businesses improve communication and collaboration, streamline processes, and boost overall productivity. From document management to customisable workflows and mobile accessibility, SharePoint has something to offer businesses of all sizes. If you're looking to create an employee intranet site for your business, SharePoint is definitely worth considering.
How Diamond IT can support your Intranet projects
Diamond IT's Software Development Team can help you design and build a custom site that will give your team fingertip access to important documentation and streamline processes from a secure, structured platform accessible from virtually any device.
Our Business Technology Managers (BTMs) and Business Technology Consulting team are here to guide you through making the best decisions around technology to support your modern workforce, including how to implement holistic employee experience platforms.
Our team is here to help. Contact us today on 1300 307 907.
